Managing Imprest

Use the Imprest Management window to manage the medications available in Imprest at your encounter place.

To manage Imprest, you must belong to a user group that includes the Imprest Management system right.

Note: Each encounter place can have only one Imprest.

The Imprest record for a medication is automatically updated when you add Imprest details to an Administer record, or add or remove a Supply record in the Administer & Supply window, or a medication order is filled and completed.

To create an Imprest:
  1. Select File > Imprest Management > Manage Imprest.
  2. In the Imprest Management window, click Add iconAdd.
  3. In the Imprest Details window, in the Imprest Name field, enter a name for the Imprest for reference.
  4. To start using the Imprest immediately, set Enabled.
  5. In the Contact Person field, enter the name of the person who manages the Imprest.
  6. In the Email and Phone fields, enter an email address and phone number for the Imprest contact.
  7. In the Default Supplier field, click Ellipsis iconEllipsis and select the main supplier from the address book.
  8. From the Encounter Place list, select the encounter place with which to associate this Imprest. Only those encounter places which do not yet have an associated Imprest are listed.
  9. In the Notes field add any further information for this Imprest.
  10. Click Save iconSave.
The Imprest is created and the Updated By and Updated Date fields are automatically populated:
  • Updated By - shows the username of the person logged in, or if the username is associated with a provider, their provider name.
  • Updated Date - shows the date when the Imprest was last saved.

You can now add medications in stock to the Imprest and use Imprest management.

Adding medications to an Imprest

To add medications to an Imprest:
  1. Select File > Imprest Management > Manage Imprest.
  2. In the Imprest Management window, double-click the required imprest at your encounter place.
  3. In the Imprest Details window, click Add iconAdd.
  4. In the Drug Browser, select the medication that you want to add and click Select. Both the generic and brand name for the selected medication are added to the imprest list. The Pack size and PBS Quantity from MIMS are added to that entry.
  5. For the medication that you just added, click in the Min Quantity column and add a minimum quantity of the medication that you want to maintain in your Imprest. This value is used to calculate order quantities automatically if required when you are doing an Imprest order.
  6. Click in the Usual Quantity column and add the usual quantity of the medication that you want to maintain in your Imprest. Together with the Minimum Quantity this value is used to calculate order quantities automatically if required when you are doing an Imprest order.
  7. In the Whole Stock Level column, enter the whole, unbroken stock quantity.
  8. In the Open Stock Level column, enter the open, broken stock quantity.
  9. Click Save iconSave.

The medication is now available for Administer and Supply. Imprest stock levels are adjusted when Administer Imprest quantities are adjusted or Supply records are created.

If an administer or supply record is deleted, the deleted quantity is automatically added back to the Imprest stock.