Reporting group activity

Unidentified Clients (Recording anonymous group activities)

An 'unidentified clients' patient can be used to record anonymous attendance at group activities. A service can set up clinical items to record group attendance broken down into demographics of their own choosing. They can then report of these demographics using a standard Communicare supplied report.

The Patient

Surname = 'UNIDENTIFIED CLIENTS' (recommended by Communicare, although it need not be this description exactly)

Locality = 'Other / Elsewhere'

Status = 'Non Patient'

All other Biographic Information must be left blank.

The Clinical Item (Procedure)

Create a clinical item with GROUP in the description, e.g. 'Creche;Group attendance'

The Qualifiers

Create numeric qualifiers with a System Code of 'GRP' and a description of the group, e.g. Males 0-9, Females 0-9, Males 10-19, Females 10-19, etc.

Putting it all together

Attach the qualifiers to the Clinical Item and any appropriate key words.

The Report

Run Report > Procedures > Group Activities - Unidentified Clients to report on the recorded activities.

This report is similar to the OSR question: 'What type of groups were run by your service and how many people attended'. However, this report is for 'un-identified patients' and group activities.

It provides options for a range of dates and an option for analysis by provider and shows number of individuals as well as number of attendees.

This report looks for all qualifiers with the 'GRP' SYS CODE.

You can filter by Encounter Place, Encounter Mode , Program, Group, Group Type, Provider (single provider, group by each provider or view all together).

Fictitious clients are excluded. Non-patients are included.