MeHR eRegistration

The purpose of MeHR eRegistration is to introduce electronic patient registration with MeHR, allowing for the immediate transfer of a patient's Current Health Profile and Event Summaries. During eRegistration MeHR can generate a registration form pre-filled with some of the patient's details, to be printed and given to the patient to complete. The completed form must still be mailed off, but upon verification of patient signature they can be added as a temporary registration. While in this status MeHR can receive clinical data on the patient as normal, but the shared records may not be accessed by anyone until the completed form is received and the patient switched to an active registration.

eRegistration Triggers

When the functionality is enabled there will be four automatic triggers where the user will be prompted to follow the eRegistration process:
  • Patient Appointment Arrival - When a patient has a booked appointment and their arrival has been recorded by clicking the button in Service Recording.
  • Patient Walk-In - When a patient has walked in without an appointment and a new service of type 'Walk-In' or 'Extra' has been created for them in Service Recording.
  • Patient Service Start - When a new service has been started by opening the Clinical Record for a patient. (Mostly applicable to clinics where patients do not always see a receptionist first.)
  • Patient Creation - When a new patient has been created. This may be useful even if the patient is not present, as a search can be run to see if they have a pre-existing HCID (My Electronic Health Record ID).

In each case there will be a status check performed (unless the patient previously declined to register), and if they are not registered the eRegistration web form will be displayed to continue the process.

When searching a patient, the MeHR Registration Status will be displayed in the patient search dialog along with other details about the patient.

These automatic triggers can be enabled and disabled for a user group with the 'MeHR eRegistration Auto-Prompt' system right in the User Groups window, or for all users with the 'MeHR eRegistration Auto-Prompt' module in the System Parameters window. If the automatic triggers are disabled, eRegistration will still be functional and accessible manually but there will be no automatic prompts.

Navigating the eReg Web Form

When the MeHR eRegistration web page appears, follow the steps displayed to determine the outcome (which will generally end in a button to click). There are 4 basic results:
  • Patient is registered with MeHR and their new HCID (My Electronic Health Record ID) is saved in Communicare. The form filled out by the patient is posted to MeHR.
  • Patient is found to already be registered with MeHR (via the search function) so their existing HCID is saved in Communicare.
  • Patient declined to register, so no more triggered prompts will appear for them.
  • User closed the form without performing any actions so no changes are saved and eRegistration will be triggered again in future.

Manual eRegistration

The eRegistration button will be available if MeHR eRegistration is enabled and the patient does not have a known HCID (MeHR ID). Clicking the eRegistration button will allow you to register the selected patient with MeHR. Hovering over the MeHR area will display the patient's current MeHR status.

If a patient has changed their mind and wishes to register with MeHR, the process can be manually initiated.
  • In the Patient Biographics window, on the 'Personal' tab, click 'eRegistration'. This window will not automatically trigger eRegistration as the patient may not be present).
  • In the Clinical Record, click 'Red Kanga' ('MeHR Profile' when the patient is not registered).

If MeHR to My Health Record Transition is enabled, the eRegistration button will never be available.

Module Setup and Administration

The MeHR eRegistration module must be enabled in System Parameters in order to be used. The main MeHR module must also be enabled and configured as appropriate. MeHR eRegistration can then be enabled for specific User Groups. Note that users do not require the eRegistration System Right if they only need access to view MeHR; it simply adds the additional option of registration and activates the automatic triggers as described above.