Edit HealthLink SmartForms

While editing a HealthLink SmartForm, you can save the form to Communicare in its unsubmitted state, and continue editing it later. This process is also known as parking and resuming a SmartForm.

Your Communicare instance must be configured to integrate with HealthLink SmartForms.
Incomplete, parked HealthLink SmartForms are saved to the patient's clinical record:
  • Progress Notes icon Progress Notes tab, prefixed with <Saved> SmartForm "comment".
    Example parked SmartForm progress note
  • Detail > Document tab, named with SmartForm "comment", and with a status of Saved.
    Example Health SmartForm saved in Communicare

Incomplete, parked HealthLink SmartForms are also listed in Documents and Results iconDocuments and Results > Outgoing Documents tab with a status of Saved.

Only users who belong to a user group with the HealthLink SmartForms system right enabled can work with SmartForms. Users without this system right can still view saved or submitted SmartForms.

Only users who belong to a user group with the HealthLink SmartForms system right enabled can work with SmartForms. Users without this system right can still view saved or submitted SmartForms.

Note:
Only the provider who initiated a SmartForm can resume it.

Data updated in the patient's Communicare clinical record since a HealthLink SmartForm was parked is not automatically updated in the reopened form, but can be added. For example, current, regular medications that have been updated and finalised are not listed in Current medications in the resumed SmartForm, but can be selected from the Browse for more medications list; similarly, select once off medications from Past Relevant Medications. Only those Medications that have a script number are included in HealthLink SmartForms.

To resume editing an unsubmitted form:
  1. In Communicare, on the Progress Notes or Detail > Document tab, double-click a SmartForm with a status of Saved to open it.
  2. In HealthLink SmartForms, complete the form. Ensure you include data updated since the form was parked.
  3. Any attachments you added before you parked the form are not saved. Attach these documents again.
  4. The current encounter and document properties are added to the SmartForm. To display the properties associated with the SmartForm, click Show Details. Edit these details if required.
    • From the Encounter Mode list, select an alternative encounter mode.
    • To limit who can view the document, from the Viewing Rights list, select a user group so that only users who belong to the selected group can view the SmartForm.
    • To sort the SmartForms into topics, from the Topic list, select a topic.
    • In the Comment field, enter a comment.
      The comment is added to the document properties and is used to identify the document in Communicare. Comments are limited to 40 characters.
      Tip:
      Copy the form name to the comment field to help with later identification of the form.
  5. Click Submit.
Submitted forms are sent securely to the recipient and a summary of the information sent in the form is displayed as HTML or a PDF. This summary is also saved to Communicare. Print the summary if required.
Note:
HealthLink SmartForms do not use the Communicare default printer settings set in Printer Assignments.