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Administration
Communicare Administrators can tune the way in which Communicare works at your health clinic using the configuration, tools and task information.
System Administration
CAT Export Tool
Use the CAT Export Tool to export datasets defined by the Improvement Foundation, from Communicare as XML.

Administration
Communicare Administrators can tune the way in which Communicare works at your health clinic using the configuration, tools and task information.
- System Administration
  - System Parameters
    If you belong to the System Administrators user group, you can configure Communicare by setting system parameters.
  - Organisation Maintenance
    Configure Communicare for your organisation by setting organisation parameters. Changes to organisation parameters affect the Communicare system for the organisation and all workstations.
  - User Groups
    Users of the Communicare system are organised into groups. Rights to access various parts of Communicare are given to these groups of users.
  - Address Book
    The address book stores local address book entries and address book entries that are linked to external directory services.
  - Reference Tables
  - Appointment Session Templates
    Appointment Session Templates identify when appointments can be made, in a general way. They are used as a template for creating the sessions into which appointments are actually booked.
  - Reference Tables
  - Providers
    The Providers window lists clinicians who have been added to Communicare as providers at your health service.
  - Medicare Number Import
    Patient Medicare numbers can be imported directly from files provided by Medicare Australia.
  - Patient Import
  - Communicare Security
  - Daily Process Service
  - Automatic Patient Status Change
  - Terminal Server and Communicare
    The Communicare client can be installed on a Terminal Server.
  - Backup Regimes
    Backups of your Communicare database are critical for business continuity in the event of a disaster. Communicare is automatically backed up to the server nightly. Your site should take regular backups of these backups.
  - Disaster Recovery
    In the event of disaster, call Communicare Support on 1800 798 441 and follow these steps to recover your data.
  - File Transfer
    Communicare demos and updates are available from the Communicare User Portal - Help and Support tab.
  - Firewall Configuration
  - Upgrades
    Communicare upgrades are performed remotely by Communicare Support at a time arranged with the system administrator.
  - Database Connection Settings
  - Central Data Update
    This program allows a specific set of Clinical Item definitions to be centrally maintained and distributed to user sites by Communicare. These centrally maintained Clinical Item definitions are referred to as central items.
  - Terms Conversion
    Together with your Implementation Consultant, when your site goes live with Communicare, a clinician with Administrator user privileges can use the Terms Converter tool to convert local terms into centrally maintained terms, for example, ICPC-2 PLUS terms.
  - CAT Export Tool
    Use the CAT Export Tool to export datasets defined by the Improvement Foundation, from Communicare as XML.
  - Background Processes
    Communicare runs a number of server-side background processes that integrate with various external services.
- Tools
  Use these tools to help manage Communicare.
- Regular Administrator Tasks
  There are several regular maintenance tasks for the Communicare Administrator to perform.

CAT Export Tool

Use the CAT Export Tool to export datasets defined by the Improvement Foundation, from Communicare as XML.

These XML datasets can then be loaded into PEN Systems' Clinical Audit Tool.

To run the CAT Export tool, from the Start menu, open the Communicare folder (All Programs > Communicare ).

Running the CAT Export will generate a pair of XML files. A de-identified data XML file and a link XML file to re-identify the data should the organisation require this. Please note that each link XML file is unique to each export created and cannot be used with other deidentified XML files.

Restriction:

Running data extracts will put additional load on the server and slow down other users. Please do not run extracts during normal clinic hours.
Offline (data sync) client installations will run the export from the offline database. Data will only be as up to date as the last sync date.

CAT export window <IMAGE CAT Export>

Options:

Export All Localities Together: By checking this option, a pair of XML files will be generated containing all the data from all localities. The file names for this pair will contain the "ALL_LOCALITIES" string.
Individual Localities: By checking a locality from the list there will be generated a separate pair of XML files containing the data for that locality only. The file names for this pair will contain the locality name.
Reference Date: Set this date to export data 'as of' a specified past date. This field will default to today's date.
Output Location: The folder where the XML files are generated. If the PEN Clinical Audit Tool is installed, this location will default to the data location specified by the tool.

After checking the desired options and setting the output location, click Export. The export may take some time to complete. When the operation has successfully completed, "Export successful" in green text will be displayed above the Export button.

Further Information

For further information, contact the Improvement Foundation.

Toll Free Number: 1800 771 522
Website: http://www.improve.org.au/
Email: enquiries@improve.org.au

15 November 2023