Biographics - Administration

Table 1. Biographics information - Administration tab
Field	Description
Administration Notes	Record any relevant notes. Do not record sensitive information in this section.
Pop-up Alert Notes	Record alerts to be displayed in a pop-up window in Appointments, Service Recording and the Clinical Record. Do not record sensitive information in this section.
Patient Status	Select the patient status for the current health service. By default, the status is set to `Current Patient`. Select from: Banned 30 days Banned 60 days Current Patient Fictitious Patient Non Patient Past Patient Transient Patient
Current Group Memberships	Set the groups to which the patient belongs. Click Advanced to review the dates on which a patient joined or exited a group. For more information, see Group Memberships. For information about adding a group, see Patient Group Maintenance.
Registered for CTG Co-payment Relief	Set if the patient is registered for Close-The-Gap co-payment relief. If set, prescriptions can be marked for CTG co-payments for this patient.
Special Checkbox & Special Lookup	If Special options are set up for your service in System Parameters - Patient, they are displayed in these fields. These options are relevant to your own situation and can be used as selection criteria in your reports.
Special Patient Check	If the Special Patient Check is enabled in System Parameters - Patient, set if you have completed the Patient Check for this patient.
Existing File	Existing paper file identifiers or numbers for a patient, their encounter place and whether this is their primary encounter place. Each patient can have multiple file numbers with different file numbers stored against each eligible encounter place within the current organisation. An encounter place is eligible if it has been marked as a record-storage place.
Private Patient	Shows the person responsible for the patient's account, by default the patient. To add a person other than the patient who is responsible for paying the account, click Manage Payer(s). To view previous transactions, click Transaction History.
Virtual Health Monitoring	If your health service is integrated with virtual health monitoring, such as My Care Manager, and this patient is being monitored, set the patient's monitoring status in Communicare. Choose from: `Active` - the patient is being monitored `Inactive` - the patient is not being monitored `Suspended` - the patient is normally monitored, but monitoring is suspended. This can be for various reasons, such as, the patient is in hospital care, is away from home, and so on. For more information, see Virtual health monitoring.
Information Sharing Consent	Record the patient's consent to having documents uploaded to their My Health Record. See My Health Record Upload Consent. (To register the patient for My Health Record, see Registering patients with MHR for more information.) If you have a single database in your organisation used by multiple health services, record the patient's consent to information sharing. For more information, see Information Sharing Consent.

Administration Notes

Record any relevant notes. Do not record sensitive information in this section.

Pop-up Alert Notes

Record alerts to be displayed in a pop-up window in Appointments, Service Recording and the Clinical Record. Do not record sensitive information in this section.

Patient Status

Select the patient status for the current health service. By default, the status is set to Current Patient. Select from:

Banned 30 days
Banned 60 days
Current Patient
Fictitious Patient
Non Patient
Past Patient
Transient Patient

Current Group Memberships

Set the groups to which the patient belongs. Click Advanced to review the dates on which a patient joined or exited a group. For more information, see Group Memberships. For information about adding a group, see Patient Group Maintenance.

Registered for CTG Co-payment Relief

Set if the patient is registered for Close-The-Gap co-payment relief. If set, prescriptions can be marked for CTG co-payments for this patient.

Special Checkbox & Special Lookup

If Special options are set up for your service in System Parameters - Patient, they are displayed in these fields. These options are relevant to your own situation and can be used as selection criteria in your reports.

Special Patient Check

If the Special Patient Check is enabled in System Parameters - Patient, set if you have completed the Patient Check for this patient.

Existing File

Existing paper file identifiers or numbers for a patient, their encounter place and whether this is their primary encounter place.

Each patient can have multiple file numbers with different file numbers stored against each eligible encounter place within the current organisation.

An encounter place is eligible if it has been marked as a record-storage place.

Private Patient

Shows the person responsible for the patient's account, by default the patient.

To add a person other than the patient who is responsible for paying the account, click Manage Payer(s).

To view previous transactions, click Transaction History.

Virtual Health Monitoring

If your health service is integrated with virtual health monitoring, such as My Care Manager, and this patient is being monitored, set the patient's monitoring status in Communicare. Choose from:

Active - the patient is being monitored
Inactive - the patient is not being monitored
Suspended - the patient is normally monitored, but monitoring is suspended. This can be for various reasons, such as, the patient is in hospital care, is away from home, and so on.

For more information, see Virtual health monitoring.

Information Sharing Consent

Record the patient's consent to having documents uploaded to their My Health Record. See My Health Record Upload Consent. (To register the patient for My Health Record, see Registering patients with MHR for more information.)

If you have a single database in your organisation used by multiple health services, record the patient's consent to information sharing. For more information, see Information Sharing Consent.