Biographics - Social data

Table 1. Biographics information - Social tab
Field	Description
Additional kin information	Add names of family members, their status (either Live-in or Deceased) and relationship to the patient. If the family member is a patient of your service, in the Name field, click ...Ellipsis and select their name from the database. Otherwise, type the relative's details. The status of a family member who is linked to another patient record is updated automatically if their death is recorded. If the Structured Contacts system module is enabled for your Communicare installation, record the following kin information. If the family member is a patient of your service, click Link and select their name from the database. Otherwise, type the relative's details. Inactive - determines whether the kin is active or not Title - kin title (mandatory) Given Names - kin given name (mandatory) Family Name - kin family name (mandatory) Relationship - kin relationship to the patient (mandatory), for example, `Aunt` Contact Role - kin role (mandatory), for example, `Nearest Relative`. This entry must be unique across all kin for the current patient, except if the value is `Other`. Tip: Set to `Emergency Contact` to add this person's details to the Emergency contact fields and to include in the emergency contact data objects in the letter writer. Address Line 1 - address of the patient kin Address Line 2 Locality - kin locality Home Phone - kin home phone number Work Phone - kin business phone number Mobile Phone - kin mobile phone number Email - kin email address Inactive date - if the kin is inactive, enter the date from which this applies Preferred Phone - preferred phone option, Home, Work or Mobile For structured contacts, active kin are displayed in bold and listed before inactive kin.
Birth Plurality	Indicate whether the patient was part of a multiple birth. Select the number of births arising from a single pregnancy including the patient. If you select `Singleton`, Birth Order is set to Singleton or first of a multiple birth and disabled.
Birth Order	If a patient was part of a multiple birth, select the patient's birth order.
Emergency contact	Specify the name, phone number and relationship of who to contact in an emergency. If the Structured Contacts system module is enabled, these fields cannot be edited. Kin added to Additional kin information with a Contact Role of `Emergency Contact` are displayed here and are included in the emergency contact data objects in the letter writer.
Usual GP (external)	If your organisation is not the usual GP for the patient, specify the person or a practice who is. To select a GP from your address book, click Ellipsis.
Family members on same Medicare card	A generated list of all family members on the same Medicare card as the patient, which cannot be edited.
Skin	If applicable, select a skin type from the list relevant to your patients or region.
Preferred Language	Select the patient's preferred language from the list. By default, English, supplementary codes and languages used by other patients in the system are shown. To list all available languages, click All Languages. The descriptions come from Australian Standard Classification of Languages, ABS Catalogue No. 1267.0. This set includes an extensive break down of Aboriginal languages.
Spoken At Home	As for the Preferred Language, select the language spoken by the patient at home.
Country of Birth	Select the patient's country of birth. Required for WACHS. By default, Australia, supplementary codes and countries used by other patients in the system are shown. To list all available countries, click All Countries. The descriptions come from Standard Australian Classification of Countries, ABS Catalogue No. 1269.0.
Place of Birth	Enter the locality of birth.
Marital Status	Select the ABS Registered marital status, Catalogue No. 1286.0. This classification is not the same as Social marital status, mentioned in the same document. It groups de facto and registered marriage together as Married. Required for WACHS.
Residential Status	Select the patient's residential visa status. Required for WACHS.
NDIS Status	Select whether the patient is eligible or registered for the National Disability Insurance Scheme.
Occupation	Enter the patient's occupation.
Interpreter Required	Set if the patient requires an interpreter. Required for WACHS.
Interpreter Language	If the patient requires an interpreter, the required language or language group.

Additional kin information

Add names of family members, their status (either Live-in or Deceased) and relationship to the patient.

If the family member is a patient of your service, in the Name field, click ...Ellipsis and select their name from the database. Otherwise, type the relative's details.

The status of a family member who is linked to another patient record is updated automatically if their death is recorded.

If the Structured Contacts system module is enabled for your Communicare installation, record the following kin information. If the family member is a patient of your service, click Link and select their name from the database. Otherwise, type the relative's details.

Inactive - determines whether the kin is active or not
Title - kin title (mandatory)
Given Names - kin given name (mandatory)
Family Name - kin family name (mandatory)
Relationship - kin relationship to the patient (mandatory), for example, Aunt
Contact Role - kin role (mandatory), for example, Nearest Relative. This entry must be unique across all kin for the current patient, except if the value is Other.
Tip: Set to Emergency Contact to add this person's details to the Emergency contact fields and to include in the emergency contact data objects in the letter writer.
Address Line 1 - address of the patient kin
Address Line 2
Locality - kin locality
Home Phone - kin home phone number
Work Phone - kin business phone number
Mobile Phone - kin mobile phone number
Email - kin email address
Inactive date - if the kin is inactive, enter the date from which this applies
Preferred Phone - preferred phone option, Home, Work or Mobile

For structured contacts, active kin are displayed in bold and listed before inactive kin.

Birth Plurality

Indicate whether the patient was part of a multiple birth. Select the number of births arising from a single pregnancy including the patient.

If you select Singleton, Birth Order is set to Singleton or first of a multiple birth and disabled.

Birth Order

If a patient was part of a multiple birth, select the patient's birth order.

Emergency contact

Specify the name, phone number and relationship of who to contact in an emergency.

If the Structured Contacts system module is enabled, these fields cannot be edited. Kin added to Additional kin information with a Contact Role of Emergency Contact are displayed here and are included in the emergency contact data objects in the letter writer.

Usual GP (external)

If your organisation is not the usual GP for the patient, specify the person or a practice who is. To select a GP from your address book, click Ellipsis icon

Ellipsis.

Family members on same Medicare card

A generated list of all family members on the same Medicare card as the patient, which cannot be edited.

Skin

If applicable, select a skin type from the list relevant to your patients or region.

Preferred Language

Select the patient's preferred language from the list.

By default, English, supplementary codes and languages used by other patients in the system are shown. To list all available languages, click All Languages. The descriptions come from Australian Standard Classification of Languages, ABS Catalogue No. 1267.0. This set includes an extensive break down of Aboriginal languages.

Spoken At Home

As for the Preferred Language, select the language spoken by the patient at home.

Country of Birth

Select the patient's country of birth.

Required for WACHS.

By default, Australia, supplementary codes and countries used by other patients in the system are shown. To list all available countries, click All Countries. The descriptions come from Standard Australian Classification of Countries, ABS Catalogue No. 1269.0.

Place of Birth

Enter the locality of birth.

Marital Status

Select the ABS Registered marital status, Catalogue No. 1286.0. This classification is not the same as Social marital status, mentioned in the same document. It groups de facto and registered marriage together as Married.

Required for WACHS.

Residential Status

Select the patient's residential visa status.

Required for WACHS.

NDIS Status

Select whether the patient is eligible or registered for the National Disability Insurance Scheme.

Occupation

Enter the patient's occupation.

Interpreter Required

Set if the patient requires an interpreter.

Required for WACHS.

Interpreter Language

If the patient requires an interpreter, the required language or language group.