Consolidated Orders

Consolidated orders are groups of medication requests that have been requested from an external pharmacy.

If you stock your patient's prescription medications at your health service, or are the health provider for a remote site that stocks prescription medications for your patients, you can use medication requests to help manage the patient's medications and consolidated orders to manage the inventory.


Example consolidated order workflow - after a service provider has reviewed and updated a patient's medications and created and submitted a medication request, the Imprest manager can use consolidated orders to manage the inventory and order medication requests from the supplier. The supplier fulfills the order; the Imprest manager receives the order; the health worker supplies the patient's medication to them.
Tip: Consolidated orders are part of the Medications Management module. Both medication requests and consolidated orders must be enabled and you must belong to a user group which has the Consolidated Order - Manage system right set. For more information, see System Parameters - Prescription Forms.

To display the Consolidated orders summary window, select File > Imprest Management > Manage Patient Consolidated Orders.

The Consolidated orders summary lists the consolidated orders and the status and other summary details for the consolidated orders for your location.

Table 1. Consolidated orders summary information
Column Description
Order ID Internal order number
External ID External consolidated order ID number
Status
  • Draft consolidated orderDraft - a new consolidated order that is not yet ready to be sent to the external pharmacy for fulfilment
  • Ordered consolidated orderOrdered - a consolidated order that has been sent to the external pharmacy for fulfilment
  • Completed consolidated orderCompleted - a consolidated order that has been filled by the external pharmacy and the medications received at the pickup location
  • Cancelled consolidated orderCancelled - the consolidated order is no longer required and has been cancelled
Order created The date on which the draft consolidated order was created
Order sent The date on which the consolidated order was sent to the external pharmacy for fulfilment
Order received The date on which the filled consolidated order was received at the pickup location
Supplier The name of the external pharmacy fulfilling the consolidated order
Filled The filled status reflects the progress of the order:
  • Filled - the entire consolidated order was received from the external pharmacy
  • Partial - only part of the consolidated order was received from the external pharmacy
  • Unfilled - the external pharmacy could not fulfil the consolidated order
Actions Print iconReprint - for consolidated orders with a status of Ordered or Completed, if you have a template set for consolidated orders, you can print a copy of the consolidated order. The copy of the order is displayed in your PDF viewer, with a print type of Reprint.
To limit the number of consolidated orders displayed, select a value for one or more filters:
  • Pickup Location
  • Status
  • Filled

If you want to check a particular consolidated order and you know the ID, enter the ID in the Search by ID field.