Updating vaccine history

If you are a vaccination provider, you can update vaccines recorded by you that have previously been submitted to the AIR, if the AIR flags them as requiring action or as editable.

Tip: To update information to the AIR, you must belong to a user group with the AIR Patient Integration Update system right.
On the Australian Immunisation Register portal > Vaccine history tab, if a vaccine has a status of Invalid, it either is only partially processed or it requires clarification from the provider. If the vaccine also has an Action required bannerAction Required banner, the AIR has flagged the vaccine and you must correct its details before it can be resubmitted and processed.
Example Vaccine history tab with invalid vaccines
Depending on what the AIR requires, you may be able to edit any of the following vaccine information:
  • Vaccine
  • Dose
  • Batch number
  • Serial number
  • Date of service
Tip: The Actions column is visible only when the AIR determines that the vaccines from one or more encounters are editable so that a provider can update the vaccines for an individual. Edit iconEdit is available for a vaccine if the AIR determines that the provider can edit it. Vaccines with an Action required bannerAction Required banner must be corrected. Vaccines with a status of Valid can be edited at the provider's discretion.
You cannot update vaccines that meet the following criteria:
  • Vaccines submitted by other vaccination providers
  • Vaccines for which an AIR information payment for completing a schedule has been paid
To update a vaccine:
  1. In the Australian Immunisation Register portal window, on the Vaccine history tab, for an encounter that contains a vaccine with an Action required bannerAction Required tag, or a valid vaccine that can be updated, click Edit iconEdit.
    Tip: If there are multiple vaccines, take note of their order. Vaccines are listed in reverse order, so the last vaccine listed for an encounter is Vaccine 1.

    Example Edit Encounter window where you can edit a vaccine
  2. In the Edit Encounter window, from the Vaccine list, select the vaccine you need to update.
    All vaccines that were originally uploaded to the AIR for the encounter that includes the vaccine you need to update are listed.
  3. Edit the incorrect vaccine details.
  4. Click Save.

All vaccines that were originally uploaded to the AIR for the encounter that includes the vaccine you updated are included in the subsequent update to the AIR.

Note: Neither the patient's clinical record nor the claims status are updated automatically in Communicare.
To ensure that the information recorded in Communicare reflects the information uploaded to the AIR, from the clinical record, edit the immunisation clinical item in the original encounter.