HealthLink SmartForms Data Mapping

Data mapping of note between Communicare and HealthLink SmartForms is as follows:

• For medications, Healthlink SmartForms display medications on the current medications list only, including the following:
  • Where there are multiple, regular prescriptions for the same medication, only the latest regular prescription.
  • Regular medications that are marked as stopped but with expiry date in the future.
  • Regular medication orders.
  • Regular medication history records.
• For some Healthlink SmartForms if the responses do not meet the criteria for referral submission, you cannot submit the form. To cancel the form and return to the clinical record, click XClose.
• Data that exceeds the validation period set for a HealthLink SmartForm is not included in the form. For example, height recorded in Communicare 10 years ago is not included in the HealthLink SmartForm.
• A provider's AHPRA number recorded in the Registration Number field in Communicare is mapped to the Medical Registration Number in HealthLink SmartForms.
• The organisation's phone number is used as the provider's work phone number.
• The HPI-O for the encounter place is used in HealthLink SmartForms. If there is no HPI-O set on the encounter place, the organisation's HPI-O is used.
• The most recent address for a patient recorded in biographics in Communicare with Mail set is used as the patient's postal address in HealthLink SmartForms.
• Some fields, such as, Referral Type, Expectation of referral, and Referral period are set to default values which you may want to adjust.
• For some data, all information from Communicare is listed and you must select the data to include. For example for Current Medical Conditions and Relevant Past History. If no data is selected, the information is excluded from the SmartForm and the receiving provider may not have the relevant information required to make an informed assessment of the submitted SmartForm.
• Investigation requests and results are not included in Patient Problem and Patient Past History in forms.
• Alert clinical items or structured alerts if enabled, are listed in Medical, Social and Family History > Relevant Past History.
• Social and Family History from Communicare is listed on the Medical, Social and Family History tab.
  • For Social History, in the Relevant Past History section, Social History is displayed in the Description column and the information from Communicare is included in the Comments.
  • For Family History, in the Family History section, Family History is displayed in the Description column and the information from Communicare is included in the Comments. Only the most recent information from Family History is included in the HealthLink SmartForm.

Attach documents and reports as required. On the Attachments/Reports tab, select documents to add to the SmartForm. The default list of documents is provided by the form's author. If the required document is not listed:

• To search for documents stored in the patients Communicare Clinical Record, select Browse for patient document.
• To search for documents stored elsewhere in your local computer’s file system, select Browse for local files.