My Health Record Assisted Registration

My Health Record Assisted Registration

This window allows you to register a patient for the My Health Record quickly and easily. It contains the following sections:

Patient Details

This displays the patient information that is relevant to the registration. Click the Edit Patient button to edit the patient in the Patient Biographics window.

Guardian Details

If a child is being registered then a guardian must be selected from the Communicare patient list. This section displays the guardian information that is relevant to the registration. Click the Select Guardian button to select a guardian from the Patient Search window. Even though it is not required for a child registration that the guardian and child share the same Medicare Number, the patient search will default to a search based on the patient's Medicare Number. Click the Edit Guardian button to edit the guardian's patient record in the Patient Biographics window. Click the Clear Guardian button to remove the guardian from the registration. If the guardian has an IHI number, this will always be revalidated before allowing them to be selected or saved.

Opt in Information Sharing

This section enables you to specify whether the patient opts in to share certain types of information with their My Health Record record. You must make a selection of Yes or No against each type:
  • Future MBS - Future Medicare Benefits Scheme information
  • Past MBS - Past Medicare Benefits Scheme information. This is only available for selection if the patient is sharing Future MBS information.
  • Future PBS - Future Pharmaceutical Benefits Scheme information
  • Past PBS - Past Pharmaceutical Benefits Scheme information. This is only available for selection if the patient is sharing Future PBS information.
  • AODR - Australian Organ Donor Register information
  • AIR - Australian Immunisation Register information

Identity Verification Code Delivery Method

The Identity Verification Code (IVC) indicates that the patient's identity has been verified and is needed the first time they choose to access their My Health Record online. In this section choose how the IVC will be delivered to the patient. The options are
  • None - The patient will not be able to access their record online. They may call a helpline at the Department of Health and Ageing to gain access at a later date
  • Email - The patient will be sent their IVC in an email to the email address provided. The email address field will auto-populate with the email address in their patient record if they have one, but any changes to this field here will not be saved back to their patient record.
  • SMS - The patient will be sent their IVC in a text message to the mobile no provided. The mobile no field will auto-populate with the mobile phone no in their patient record if they have one, but any changes to this field here will not be saved back to their patient record.
  • Response - The IVC will be shown on-screen when the registration is successful. The user should take a note of the code and pass this to the patient.

Evidence of Identification

Select the way in which the patient's identity was verified.

Declaration

Tick this checkbox to indicate that the individual or guardian agrees to the terms and conditions for My Health Record registration and use. The declaration wording is different depending on whether a guardian is involved in the registration.

Send Registration Details to My Health Record

Clicking this button will first validate the patient, guardian, and registration data (see below for further information on validation). If the data is valid it will send the registration to the My Health Record, and you will either receive a confirmation that the registration has been successful, or an error message. If successful, the Identity Verification Code will be displayed if the IVC Delivery method was set to 'Response', and this window will close.

Validation of My Health Record Registration Details

You will not be able to send the registration details if any of the following conditions are not met. On finding validation errors, Communicare will display them as a list and also highlight the appropriate fields on the window.
  • The patient has a valid identifier: The patient requires either an IHI, Medicare Card and Reference No, or DVA No. If they have an IHI, no further demographic details are required for the application.
  • The patient does not have sufficient demographic information: If the patient does not have an IHI, then in addition to the identifier, they also need the following information: Surname, Forename, Date of Birth, Sex, and Indigenous Status. The Indigenous Status is taken from the Aboriginality field on the Patient Biographics window. 'Not Stated' is counted as a valid value for My Health Record registration.
  • The guardian has a valid identifier: The guardian requires either an IHI or Medicare Card and Reference No. If they have an IHI, no further demographic details are required for the application.
  • The patient and guardian have the same Medicare No: This is required even the patient or guardian are using an IHI for their identifier.
  • A patient under 14 years of age may only register with a guardian.
  • The patient must be less than 18 years to register with a guardian: If the patient is 18 years or older, the guardian should be removed.
  • The guardian must be at least 14 years older than the patient.
  • The declaration is ticked.
  • All the opt in information sharing options are filled in: None can be left as 'blank'.
  • An Identification Verification Code Delivery Method has been specified, along with email address or mobile no if needed.
  • An Identity Verification Method has been selected.