Home
Administrative
Add and manage patients, manage appointments and manage transport.
Appointments
Use Communicare appointments to book future appointments and record services provided without an appointment, for example, walk-in patients.
SMS messages and reminders
In Communicare V21.1 and later, you can send appointment reminders to patients using Telstra Health's SMS gateway (TH Messaging) and a new interface.
Enable SMS
To configure Communicare to send SMS with Telstra Health's SMS gateway (TH Messaging), enable the module and assign system rights to user groups.

Administrative
Add and manage patients, manage appointments and manage transport.
- Patients
  Communicare uses the term Patient to refer to the clients of a health service.
- Appointments
  Use Communicare appointments to book future appointments and record services provided without an appointment, for example, walk-in patients.
  - Working with the Appointment Book
    Use the Appointment Book to add sessions, book and change appointments, and check patient's in.
  - Appointment Details
    When booking an appointment, after you have selected a timeslot and the patient, the Appointment Details window is displayed.
  - Cancelling and rescheduling appointments manually
    You can cancel or reschedule one or more patients' appointments in the Appointment Book at any time before the consultation starts.
  - Appointment timeslots
    A timeslot is the period in which an appointment is booked. Timeslots can be of any duration.
  - Appointment session
    An appointment session is the period of time for which a Provider and Facility are allocated to provide services. Sessions are normally divided into timeslots.
  - Appointment Session Status
    Session Status is used to indicate the condition of sessions and session templates.
  - Appointment Session Insertion
    The Session Templates List is displayed when you insert a session into the Appointment Book.
  - Patient Appointment and Service History
    From the Appointment Book or clinical record, use the Service List window to view a list of all upcoming appointments for a patient, and a patient's appointment and service history.
  - Walk-in patients
    Walk-in patients are those who arrive without an appointment. That is, they just walk in.
  - Simultaneous Check-In
    The Simultaneous Check-In window is displayed when checking in a patient who has more than one appointment today. It allows patients with multiple appointments to be efficiently managed through services with multiple providers.
  - Appointment Cancellation Reason
    Use the Appointment Cancellation Reason window to indicate a broad reason category for an appointment cancellation.
  - Online Appointment Booking
    Online appointment booking systems allow patients to find an available provider and appointment time slots 24 hours a day, without the need to interact with the health service to book an appointment.
  - Appointment Book report
    Use the Appointment Book report to print the appointments book in a format that can be used in an emergency as a paper appointments book. It is also useful when reviewing the setup of the appointments book.
  - SMS messages and reminders
    In Communicare V21.1 and later, you can send appointment reminders to patients using Telstra Health's SMS gateway (TH Messaging) and a new interface.
    - Enable SMS
      To configure Communicare to send SMS with Telstra Health's SMS gateway (TH Messaging), enable the module and assign system rights to user groups.
    - Send direct SMS messages
      Send SMS messages to individual patients from their biographics or clinical record.
    - SMS reminder templates
      Use SMS appointment reminder templates to compose and schedule the SMS messages that are sent to individual patients automatically, depending on appointments and other filters.
    - Send bulk SMS messages manually
      In Communicare V21.1 and later, you can manually send SMS messages to multiple recipients using Telstra Health's SMS gateway (TH Messaging).
    - SMS replies
      Patients can reply to an SMS and depending on the configuration of your system, confirm their appointment or cancel it automatically.
    - SMS Batch Reports
      You can add new local SMS batch reports to be used to send SMS messages to patients as required. Either request a new custom SMS batch report from Communicare or create it yourself.
  - SMS messaging using Burst
    Set up SMS messaging so that your health service can send SMS messages to patients using Burst.
- Transport
  Communicare offers two ways of managing transport services.

Enable SMS

To configure Communicare to send SMS with Telstra Health's SMS gateway (TH Messaging), enable the module and assign system rights to user groups.

Telstra Health's SMS gateway (TH Messaging) does not store message content. It passes along the complete message details using software components on both the Telstra and Telstra Health networks. The Message ID, sending phone number and receiving phone number are the only data that is stored on the server.

Tip: You can continue to use the existing SMS Feature module until you exhaust your Burst credit. You should then swap over to the new SMS Communications module.

To enable SMS:

Request the new SMS Communications feature from Communicare Support. They will send you the contract forms and after you return the signed forms, set up your TH Messaging account.
Enable the module:
1. Select File > System Parameters > System tab.
2. In the modules list, set Communications.
3. Click Save.
4. Contact Communicare Support for today's security code. In the Enter Authority Code window, enter the code and click OK.
Assign access rights:
1. Select File > User Groups.
2. In the User Group Maintenance window, select the user group that you want to allow to create and manage SMS appointment reminder templates.
3. On the System Rights tab, set SMS Administration.
4. In the User Group Maintenance window, select the user group that you want to allow to send SMS appointment reminders.
5. On the System Rights tab, set SMS Messaging.
6. Repeat steps a-e for all groups that will manage or use SMS appointment reminders.
7. Click Save.

After the Communications module is enabled:

In the patient record and clinical record, when you click Send SMS, the Communications module is used.
In the Tools menu:
- Send Bulk SMS uses the Communications module
- Manage SMS Appointment Reminders requires both Communications module and SMS Administration user right
- All other SMS menu items that were previously available are hidden if SMS Feature is not enabled.

Users with the SMS Administration user right can now set up the SMS appointment reminder templates for group SMS appointment reminders for your health service.

14 November 2023