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Encounters
Open a service recording for patient interactions and add clinical items, record progress notes, prescribe medications, review investigations, write referrals and manage recalls.
Clinical Support
Datasets
Datasets are a user-friendly coding system, giving health professionals a standardised way to record data and report on data entered in a patient’s clinical record.
RHD and acute rheumatic fever
You can use Communicare to manage RHD check-ups and reviews.
RHD recall rules summary
To manage RHD patients, consider implementing the following recall rules.

Encounters
Open a service recording for patient interactions and add clinical items, record progress notes, prescribe medications, review investigations, write referrals and manage recalls.
- Encounters
  Record patient encounters in Communicare using any one of the following methods.
- Medications
  This topic covers all Medications Management functionality within Communicare.
- Clinical Support
  - Investigations and documents
    Communicare receives pathology and imaging results, letters and other documents electronically and sends documents and letters electronically using HL7 messages.
  - Referral Management
    Manage incoming internal and external referrals from a single list.
  - Birth Notifications
    For customers who belong to the Western Australian Country Health Service, use the Birth Notifications module to manage notifications related to births from a single list.
  - Recalls
    Recalls are the elements that make up a care plan. Recalls can be either generated automatically by Communicare or manually created by the user.
  - Datasets
    Datasets are a user-friendly coding system, giving health professionals a standardised way to record data and report on data entered in a patient’s clinical record.
    - Australian Nurse-Family Partnership Program
      The Australian Nurse-Family Partnership Program (ANFPP) dataset is available to health services registered as ANFPP providers.
    - Communicare Infrastructure
      This dataset must not be disabled. It is used by Communicare internally and many parts of Communicare depend on it.
    - Communicare Value Added
      The Communicare Value Added dataset includes clinical item types not yet included in ICPC-2 PLUS, such as custom check-ups and the Aboriginal and Torres Strait Islander Health Checks. This data set is required for antenatal care reporting.
    - Drug and Alcohol Treatment Service
      The Drug and Alcohol Treatment Service (DATS) dataset is required for residential drug and alcohol services that need to submit data using the National Minimum Dataset. There are variations for NSW.
    - Flinders Care Plan
      The Flinders Care Plan dataset is made available to health services that are part of the Flinders Program and have undergone required training with Flinders University, S.A.
    - Home Support Programs
      Communicare supports three home support programs.
    - Headspace
      Headspace provides mental health support services to young people aged 12 to 25 years, who are experiencing, or at risk, of mental ill-health.
    - Healthy Under 5 Kids
      The Healthy Under 5 Kids dataset supports the Healthy Under 5 Kids Partnering with Families Program (2019), Northern Territory Government, Department of Health (DoH) initiative.
    - ICPC-2 PLUS
      ICPC-2 PLUS (also known as the BEACH coding system) is a clinical terminology classified to the International Classification of Primary Care, Version 2 (ICPC-2).
    - Immunisation Age Based Reviews
      The Immunisation Age Based Reviews dataset defines regular immunisation reviews based on age.
    - Immunisation Vaccines
      The Immunisation Vaccines dataset is a list of vaccines by brand name and includes the AIR Export Codes.
    - Integrated Team Care
      You can use Communicare to record Integrated Team Care (ITC) activity.
    - iSISTAQUIT
      The iSISTAQUIT dataset is made available to health services that are part of the iSISTAQUIT research program and have undergone the required training with the University of Newcastle.
    - NDIS
      Communicare has developed a simple workflow and dataset for services that provide NDIS brokerage or support coordination.
    - Primary Mental Health Care
      Many Communicare health services are required to submit data relating to primary mental health contacts to the Government via the local Primary Health Network. Communicare has an optional dataset and reports suite to address both data collection and data upload.
    - RACGP Aboriginal & TSI Health Check
      The RACGP Aboriginal & TSI Health Check dataset enables the combined annual Aboriginal and Torres Strait Islander health check which was developed in conjunction with the RACGP and NACCHO.
    - RHD and acute rheumatic fever
      You can use Communicare to manage RHD check-ups and reviews.
      - RHD initial recall
        Use this information to set-up recall protocols for the management of RHD and acute rheumatic fever.
      - Recalls for ongoing RHD management
        Add on qualifier and on completion rules to continue the recall protocols for the patient after the initial recall.
      - RHD recall rules summary
        To manage RHD patients, consider implementing the following recall rules.
    - STRIVE
      The STRIVE dataset enables you to paticipate in the randomised community trial to control sexually transmitted infections in remote Aboriginal communities in northern and central Australia.
    - Tackling Smoking
      The Tackling Smoking dataset captures data required for the South Australian Tackling Smoking Program.
    - The George Institute
      The George Institute dataset enables integration with The George Institute HealthTracker™.

RHD recall rules summary

To manage RHD patients, consider implementing the following recall rules.

Table 1. Rules to trigger first RHD check-up using clinical item group
Clinical item group	Period	Recall type	Trigger	Offset
Rheumatic Fever/Heart Disease	-	On Presentation	Check up;RHD and acute rheumatic fever	0 days
Alternatively, trigger first check-up using individual conditions:
Clinical item	Period	Recall type	Recall for	Offset
Disease;rheumatic heart	-	On Presentation	Check up;RHD and acute rheumatic fever	0 days
Disease;rheumatic heart; mild	-	On Presentation	Check up;RHD and acute rheumatic fever	0 days
and so on...

Table 2. Rules to manage RHD secondary prophylaxis
Clinical item group or recall for	Period	Recall type	Trigger	Offset
Rheumatic Fever/Heart Disease	-	On Presentation	Injection;Bicillin LA	0 days
Clinical item	Period	Recall type	Recall for	Offset
Injection;Bicillin LA	-	On Completion	Injection;Bicillin LA	4 weeks
Alternatively, trigger the first injection on completion of a Check up;RHD and acute rheumatic fever

Table 3. Rules to manage RHD echocardiography
Trigger	Period	Recall type	Recall for	Offset
Echocardiography due	12 months	On Qualifier	Echocardiography	12 months
Echocardiography due	2 years	On Qualifier	Echocardiography	2 years
Echocardiography due	3 months	On Qualifier	Echocardiography	3 months
Echocardiography due	3 years	On Qualifier	Echocardiography	3 years
Echocardiography due	6 months	On Qualifier	Echocardiography	6 months
Echocardiography due	now	On Qualifier	Echocardiography	0 days

Table 4. Rules to manage RHD specialist reviews
Trigger	Period	Recall type	Recall for	Offset
Cardiologist review due	12 months	On Qualifier	Consult;cardiologist or Referral;cardiologist	12 months
Cardiologist review due	3 months	On Qualifier	Consult;cardiologist or Referral;cardiologist	3 months
Cardiologist review due	6 months	On Qualifier	Consult;cardiologist or Referral;cardiologist	6 months
Cardiologist review due	now	On Qualifier	Consult;cardiologist or Referral;cardiologist	0 days
Physician review due	12 months	On Qualifier	Consult;physician or Referral;physician	12 months
Physician review due	3 months	On Qualifier	Consult;physician or Referral;physician	3 months
Physician review due	6 months	On Qualifier	Consult;physician or Referral;physician	6 months
Physician review due	now	On Qualifier	Consult;physician or Referral;physician	0 days
Paediatric review due	12 months	On Qualifier	Consult;paediatrician or Referral;paediatrician	12 months
Paediatric review due	3 months	On Qualifier	Consult;paediatrician or Referral;paediatrician	3 months
Paediatric review due	6 months	On Qualifier	Consult;paediatrician or Referral;paediatrician	6 months
Paediatric review due	now	On Qualifier	Consult;paediatrician or Referral;paediatrician	0 days
Dental review due	12 months	On Qualifier	Consult;dentist or Referral;dentist	12 months
Dental review due	3 months	On Qualifier	Consult;dentist or Referral;dentist	3 months
Dental review due	6 months	On Qualifier	Consult;dentist or Referral;dentist	6 months
Dental review due	now	On Qualifier	Consult;dentist or Referral;dentist	0 days

14 November 2023