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Encounters
Open a service recording for patient interactions and add clinical items, record progress notes, prescribe medications, review investigations, write referrals and manage recalls.
Clinical Support
Recalls
Recalls are the elements that make up a care plan. Recalls can be either generated automatically by Communicare or manually created by the user.
Automated recalls
Communicare can automatically create one or more recalls when particular events occur.

Encounters
Open a service recording for patient interactions and add clinical items, record progress notes, prescribe medications, review investigations, write referrals and manage recalls.
- Encounters
  Record patient encounters in Communicare using any one of the following methods.
- Medications
  This topic covers all Medications Management functionality within Communicare.
- Clinical Support
  - Investigations and documents
    Communicare receives pathology and imaging results, letters and other documents electronically and sends documents and letters electronically using HL7 messages.
  - Referral Management
    Manage incoming internal and external referrals from a single list.
  - Birth Notifications
    For customers who belong to the Western Australian Country Health Service, use the Birth Notifications module to manage notifications related to births from a single list.
  - Recalls
    Recalls are the elements that make up a care plan. Recalls can be either generated automatically by Communicare or manually created by the user.
    - Automated recalls
      Communicare can automatically create one or more recalls when particular events occur.
      - Automated Recall Types
        Automated recall types control the automatic generation of recalls. They can be edited by the Communicare Administrator.
      - Automated Recall Events
        Recalls are automatically generated when these events occur.
      - Automated Recall Confirmation
        Before an On Completion or On Presentation recall is generated, the Confirm Automated Recall window is displayed.
      - Recalls Generated by Multiple Events
        Some automated recalls are generated by multiple events.
      - Effect of Patient Date Of Birth on Recall Generation
        Automated recall creation can be controlled by the age of the patient. An automated recall type can be designated as specific to a patient older than or younger than defined ages or within an age range.
      - Effect of Patient Sex on Recall Generation
        Automated recall creation can be controlled by the sex of the patient, that is an automated recall type can be designated as specific to a patient of a certain birth sex.
      - Effect of Aboriginality on Recall Generation
        Automated recalls can be restricted to those who identify as Aboriginal or Torres Strait Islander.
    - Manual Recall Creation
      You can create recalls manually for clinical item types that have automated recalls and for certain other Clinical Item Types that do not have automated recalls.
    - Regenerating recalls
      Every time a recall type is edited, the system attempts to rebuild all the automated recalls of that particular type.
    - Completing recalls
      Complete a recall either directly or indirectly.
    - Removing outstanding recalls
      Occasionally, you may want to remove recalls that are no longer relevant from patient records. Before you attempt to remove recalls, or request that Communicare does this for you, check the following information.
    - Immunisation Reviews
      Immunisation Reviews are reminders at set ages to review which immunisations each patient has had, and what immunisations they are due.
    - Recall migration
      If the recall policies for your site or for clinical items change, your site can migrate your recalls using one of the following approaches.
    - Cancer recalls
      Additional clinical items were added in V21 following advice and consultation with the GP Review of Clinical Software for compliance with the National Cancer Screening Guidelines.
  - Datasets
    Datasets are a user-friendly coding system, giving health professionals a standardised way to record data and report on data entered in a patient’s clinical record.

Automated recalls

Communicare can automatically create one or more recalls when particular events occur.

On Registration - when a patient is added to or exists in Communicare, a recall is added to all patients' files according to the parameters you set. You should define the item you are recalling and the age at which the recall should be dated. Other parameters are optional. These recalls are typically used as reminders rather than for critical recalls.
On Completion - these recalls are created only when a specific procedure is added to or exists in a patient's file. Define both the recall and the item or item group that triggers the recall. The actual date for a clinical item is set.
On Presentation - these recalls are created only when a specific condition is added to or exists in a patient's file. Define both the recall and the item or item group that triggers the recall.
On Qualifier - these recalls are created when a user enters a specific response to a qualifier.
If a required qualifier is not addressed, a recall is added automatically. This recall behaves like a manual recall.

The age of the patient at the date of registration, presentation, completion or qualifier definition may affect whether a recall is automatically created. For example, childhood immunisation review recalls are not created for patients first registered in Communicare as adults.

As the patient ages, automatically generated recalls that fall outside the age filters are automatically deleted daily.

14 November 2023