Documents Reports

Table 1. Documents reports
Report > Documents	Description
Added Between Two Dates	Lists electronic documents recorded by providers between two dates. Use this report to report on Care Plans prepared, incoming scanned documents, outgoing letters, and so on. The report is sorted by provider and date of document and shows the patient, document date, comment and provider where these are recorded. The date range parameters check the date and time that the document was added to the database but the output reports the declared date. This means that a document added within the date range but backdated to an earlier date will still be shown with the backdated date as the document date.
Analysis by Topic	Counts all documents recorded by providers between two dates grouped by topic.
Analysis	Counts documents recorded during a selected date range, with a wide variety of selection criteria. Selections can be made by: Provider (individually, all separately or all together) Incoming or Outgoing documents Document type Document status Date range The analysis shows the number of documents and the number of individual patients involved. Use this to report on care plans prepared, incoming scanned documents, outgoing letters, and so on. To show the number of individual patients who have care plans: To count the number of care plans created, select a document type of `Care Plan Template`. To count care plans including care plan revisions, select a document type of `Care Plan Document`
CDA Document Analysis	Analysis of CDA Documents between two dates. Lists patient names and counts or just a count if the option to not show patient names has been selected under subheadings for the type of document (such as, Discharge Summary, Shared Health Summary, eReferral, Event Summary, Specialist Letter). Use this report to identify patients where a CDA document has been sent, including to identify patients where an event summary has been sent to the My Health Record.
Referral Documents	Lists electronic documents recorded by providers between two dates where the letter was generated from a template of type Referral Letter. This report will include letters generated from a referral and letters manually added using a referral template, where there may not be a corresponding referral item. If the letter was generated from a referral item, the document description starts `Referral Letter` otherwise it starts `Letter`. The report is sorted by provider and date of document and shows the patient, document date, comment and provider where these are recorded.
Secure Electronic Documents Analysis	Use to monitor the impact of Secure Electronic Messages on this Health Service. The report shows: A count of all electronic documents created in Communicare that are marked as secure emails. A count of all above documents that are flagged as already sent. A count of all electronic documents received in Communicare. A count of all above documents that are marked as reviewed by doctors. The date of the last document sent by Communicare. The date of the last document received by Communicare.

Added Between Two Dates

Lists electronic documents recorded by providers between two dates.

Use this report to report on Care Plans prepared, incoming scanned documents, outgoing letters, and so on.

The report is sorted by provider and date of document and shows the patient, document date, comment and provider where these are recorded.

The date range parameters check the date and time that the document was added to the database but the output reports the declared date. This means that a document added within the date range but backdated to an earlier date will still be shown with the backdated date as the document date.

Analysis by Topic

Counts all documents recorded by providers between two dates grouped by topic.

Analysis

Counts documents recorded during a selected date range, with a wide variety of selection criteria. Selections can be made by:

Provider (individually, all separately or all together)
Incoming or Outgoing documents
Document type
Document status
Date range

The analysis shows the number of documents and the number of individual patients involved.

Use this to report on care plans prepared, incoming scanned documents, outgoing letters, and so on.

To show the number of individual patients who have care plans:

To count the number of care plans created, select a document type of Care Plan Template.
To count care plans including care plan revisions, select a document type of Care Plan Document

CDA Document Analysis

Analysis of CDA Documents between two dates.

Lists patient names and counts or just a count if the option to not show patient names has been selected under subheadings for the type of document (such as, Discharge Summary, Shared Health Summary, eReferral, Event Summary, Specialist Letter).

Use this report to identify patients where a CDA document has been sent, including to identify patients where an event summary has been sent to the My Health Record.

Referral Documents

Lists electronic documents recorded by providers between two dates where the letter was generated from a template of type Referral Letter. This report will include letters generated from a referral and letters manually added using a referral template, where there may not be a corresponding referral item. If the letter was generated from a referral item, the document description starts Referral Letter otherwise it starts Letter.

The report is sorted by provider and date of document and shows the patient, document date, comment and provider where these are recorded.

Secure Electronic Documents Analysis

Use to monitor the impact of Secure Electronic Messages on this Health Service. The report shows:

A count of all electronic documents created in Communicare that are marked as secure emails.
A count of all above documents that are flagged as already sent.
A count of all electronic documents received in Communicare.
A count of all above documents that are marked as reviewed by doctors.
The date of the last document sent by Communicare.
The date of the last document received by Communicare.