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Reports
Communicare has extensive reporting features.
Exporting Queries
If required, you can export a report to Microsoft Excel or other alternative formats.

Reports
Communicare has extensive reporting features.
- Reports Search
- Report Options
  Selection Options, or selection criteria, determine the content of the report.
- Exporting Queries
  If required, you can export a report to Microsoft Excel or other alternative formats.
- Charts
  Communicare Charts display numeric data in an easy to read graphical format.
- Special Project Reports
  Special Project reports are those written to address specific reporting requirements from various programs, projects and agencies.
- Admissions Reports
  Report on admissions made to your health service.
- Appointments Reports
  These reports relate specifically to the Appointments module and are only available to sites that have Appointments features enabled.
- Audit Logs Reports
  Report on access to personal records.
- Clinical Record Reports
  These reports use common selection and print options to report and analyse groups of patient clinical records.
- Conditions Reports
  Report on conditions recorded at your health service.
- COVID-19 Reports
- Database Consistency Reports
  These reports provide information about the state of your database.
- Documents Reports
  Report on documents created in, sent from, or added to Communicare.
- Drug and Alcohol Treatment Reports
  Report on client enrolments and exits to Drug and Alcohol Treatment programs and analyse the effectiveness of the service.
- Electronic Claims Reports
  Use the electronic claims reports to manage Medicare claims and payments.
- Encounter Analysis
  These reports analyse patient encounters that have been recorded using the Service Recording module.
- Health Care Providers Reports
  Report on health care providers at your service.
- Immunisations Reports
  Report on immunisations.
- Investigations Reports
  Report on investigations.
- Medications Reports
  Report on medications.
- MeHR Reports
  Check MeHR upload information.
- Patients Reports
  Patients reports provide information about individual patients.
- PIP Reports
- Population Analysis
  Report on the demographics of your patients.
- Pregnancy Reports
  Report on pregnancy numbers, outcomes, diabetes and mental health.
- Private Billing Reports
- Procedures Reports
  Report on procedures, clinical items and qualifiers.
- Qualifiers Reports
  Report on patients, or patient numbers with clinical items in their clinical records with particular qualifiers.
- Recalls Reports
  Report on recalls.
- Reference Tables Reports
  These reports enable you to print information from the Reference Tables.
- Referrals Reports
  The referrals reports list and analyse referrals.
- SMS Reports
  Report on SMS appointment cancellations and batches.
- Transport Reports
  Print a form for transport services.
- Transport Management Reports
  Report on information entered using the Transport Management module.
- User Groups reports
  Report on user groups.
- Workstations Reports
  Report on workstations.
- Quick Print Services
  This function in Service Recording produces quick and convenient reports that list services.
- Reporting group activity
  Your service can set up clinical items to record group attendance broken down into demographics of your own choosing. You can then report on these demographics using a standard Communicare supplied report.
- Query Builder
  The Communicare Query Builder module is a sophisticated query by example (QBE) application that you can use to produce a large variety of specific user-defined reports.
- SQL Reports
  With prior SQL knowledge, reports can be prepared in SQL and imported for ongoing use in Communicare.
- Report Naming
  Query Builder and SQL reports are added to the Report menu or submenus according to the name they are given.
- Loading and Saving Queries
- Report Wizard
- Report Scheduler
  Use the Report Scheduler to run a report nightly and email the report to interested users.
- Clinical Terms Group Browser
- Printer Assignments
  Set printer assignments for different report categories so that a specific printer is used.

Exporting Queries

If required, you can export a report to Microsoft Excel or other alternative formats.

Usually a QueryBuilder or SQL report is run and a printable display is presented to the user. The layout of the report is designed to be printed. However, sometimes the data is required in a different format, for example for electronic distribution to non-Communicare users or for further manipulation in a program other than Communicare.

Query results may be exported in several ways:

Export straight to Microsoft Excel:
Run a report and select Export. If you have Excel installed on your computer, it opens with the exported data displayed in the table. You can manipulate and save this data using Excel. This is the easiest way to export data from a Communicare report.
Advanced export, where you can select the data exported and the format:
1. Run a report and select Advanced. The results are displayed in a grid.
2. In the Results window, click Export data.
3. Transfer the required data from the Source fields to the Destination window and click Next.
4. Select the required program format type and click Next. For example, select Excel (DDE) to produce an Excel spreadsheet; ASCII to create a text file with various options presented in the next window.
  Tip: Take care to change the default date format from MM/DD/YYYY to DD/MM/YYYY and to declare a file name.
5. Verify the number of records and click Export.
Alternatively, click Export in the Advanced results
The exporting process will begin and on completion a success message will be displayed.
Save the printout of the report
1. Run a report.
2. In results window, click Save Report.
3. In the Save report window, save as an HTML document (*.HTM), Excel spreadsheet (*.XLS), RTF File (*.RTF), Comma Separated (*.CSV), Text file (*.TXT) or Simple XML Document (*.XML).
  Note: This approach saves the printed layout and may not include all the raw data, especially if the layout includes headings and subheadings and the CSV option is chosen. For a comprehensive export of all raw data use Export instead.

14 November 2023